Why Ed-admin
The switch is easier
than staying.
That is what surprises schools most. Not that Ed-admin is dramatically more feature-rich, but that moving was easier than another year of workarounds.
What we stand on
Three promises. Kept for twenty-five years.
Flexibility
A platform that adapts to how your school works, not the other way around, configurable across every module, workflow and school structure.
Service excellence
Dedicated, responsive support from people who understand schools. Not a ticket queue: a relationship with a team that knows your institution.
All-in-one system
One platform. Every department. One source of truth. No integrations to manage, no data silos, no version conflicts.
Why schools switch
Most schools don’t switch because something broke.
They switch because someone finally asked the right question. Not “what would it cost to move?” — but “what is this system actually costing us, right now?”
The most expensive school management system you will ever run is not the one that fails. It is the one that works, just not quite well enough, and has quietly trained your staff to compensate for everything it can’t do. That compensation has a cost. You just can’t see it in your budget.
Migration
We handle the migration for you, headache and all.
The part most schools dread, we take off your desk entirely. Our team moves your data, maps it, checks it, and stands it up in the new system, all before your staff sit down for training. You are not project-managing a migration; we are, on your behalf.
Peterhouse Group of Schools had been on their previous platform for 13 years. Their Business Manager ran the numbers; the decision followed in four weeks. All data was migrated before training began, the system went live in under eight weeks, and the annual cost came in at less than half of what they had been paying.
Zero academic disruptions reported across every migration. Not minimal. Zero.
“Changing systems is scary. But Ed-admin delivered on all fronts.”
Implementation
One named consultant owns your implementation.
Not a rotating team. Not a ticket queue. For your first month live, your consultant is exclusively yours: no other client can reach them. For the rest of your first year, they stay one direct call away.
Most independent schools go live in six to eight weeks, with the cutover timed around the school calendar.
Support
Support from people who know your school by name.
The two platforms most likely sitting on your evaluation list are now owned by private equity firms. The support that felt personal three years ago has thinned; the roadmap that used to move has slowed.
Ed-admin's support is 24/7, and it is a relationship, a team that knows your institution, not a queue that knows your ticket number.
“One of the best support focused companies.”
ROI
The cost of fragmentation, quantified.
Staff hours spent re-keying data between systems. Report cycles that take longer every year. Vendor fees for every report-card change. Integration licences renewed annually for the privilege of keeping two systems talking.
Peterhouse's annual cost after switching came in at less than half of what they had been paying. Every school's numbers are different, which is exactly why the walkthrough starts with yours.
Security & compliance
Audit-ready, always.
Role-based access on every record. Audit logging on sensitive changes. Information security managed to the ISO 27001 standard, cloud hosting with continuous backup, and data protection built for the obligations independent schools carry, including UK GDPR expectations around parent and pupil data.
Compare systems
One structural difference explains the rest.
Most alternatives grew by acquisition: separate products stitched together, sold as a suite, with integrations to maintain and separate licences for the parent app. Ed-admin grew as one platform on one database for 25 years.
And where the market standard is a three-to-five year contract, Ed-admin offers annual agreements, because a school that wants to leave should be able to, and a school that stays should stay because the system earns it. Detailed comparison guides are in preparation for the Resources hub.
The numbers schools see after switching.
- 0%+
- of premium independent schools on Ed-admin
- 0+
- admin hours saved per year by schools that switched
- 5–8
- legacy systems replaced by one platform, schools report saving £10k+
- £0
- per-call support charges — forever
How long has your school been settling?
Peterhouse stayed on their old system for 13 years. A 30-minute conversation is a practical look at what staying is costing, and what a switch would take.